Thanks for Your Interest in Volunteering! Please complete the following release form to finalize your volunteer application. Volunteer Form Name(Required) First Last Email(Required) Phone(Required)Which program would you like to help with?Waiver and Release of Liability AgreementConsent(Required)The individual/Group participating in Knox Asian Festival 2022 or Japanese New year celebration or any other Asian Culture Center of TN's events as volunteer, performer, vender hereafter referred to as "Participant" hereby freely, voluntarily, and without duress executes this Release under the following terms: Medical Treatment: Participant does hereby release and forever discharge Knox Asian festival from any claim whatsoever which arises or may hereafter arise on account of any first aid, treatment, or service rendered in connection with the Participant's Activities with Asian Culture Center of TN. Assumption of the Risk: The Participant understands that the before listed event is a potentially hazardous activity and I attend it out of my own free will and choice. I realize that this activity requires physical conditioning and I represent that I am in sound medical condition capable of participating in the contest without risks to others or myself. I have no medical impediment, which would endanger others or me. Participant hereby expressly and specifically assumes the risk of injury or harm in the Activities and releases Knox Asian Festival from all liability for injury, illness, death, or property damage resulting from the Activities. Insurance: The Participant understands that, except as otherwise agreed to by Asian Culture Center of TN in writing, Asian Culture Center of TN does not carry or maintain health, medical, or disability insurance for any Participant. Photographic Release: Participant does hereby grant and convey unto Asian Culture Center of TN all rights, title, and Interest in any and all photographic images and video or audio recordings made by Knox Asian Festival during the Participant's Activities with Knox Asian Festival, including, but not limited to, any royalties, proceeds, or Other benefits derived from such photographs or recordings. Other: Participant expressly agrees that this Release is intended to be as broad and inclusive as permitted by the laws of the State of Tennessee and that this Release shall be governed by and interpreted in accordance with the laws of the State of Tennessee. Participant agrees that in the event that any clause or provision of this Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this release, which shall continue to be enforceable. Release and Waiver: Knowing these facts and in consideration of my entry acceptance, admission to and/or participation in the Asian Culture Center of TN's events, Participant does hereby release and forever discharge and hold harmless Asian Culture Center of TN and it successors and assigns from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arising out of or relating in any respect to my attending or participating in the Asian Culture Center of TN events. Participant understands that this Release discharges Asian Culture Center of TN from any liability or claim that the Participant may have against Asian Culture Center of TN with respect to any bodily injury, personal injury, illness, death, or property damage that may result from the Participant's Activities with Asian Culture Center of TN events, whether causes by the negligence of Asian Culture Center of TN or its officers, directors, employees, or agents or otherwise. Participants also understand that Asian Culture Center of TN does not assume any responsibility for or obligation to provide financial assistance. I HAVE READ THIS RELEASE OF LIABILITY, WAIVER OF LEGAL RIGHTS AND ASSUMPTION OF RISK AND FULLY UNDERSTAND ITS CONTENTS. I SIGN IT OF MY OWN FREE WILLPlease sign after you read the liability waiver and private policy.(Required)Confidentiality and Information Use PolicyPurpose: The purpose of this policy is to ensure the protection of confidential and personal information collected and maintained by the Asian Culture Center of Tennessee (ACCTN). This includes, but is not limited to, names, phone numbers, email addresses, addresses, and any sensitive information related to staff, volunteers, students,donors, vendors, performers, or community members. Scope: This policy applies to all employees, contractors, interns, volunteers, and any individual who has access to confidential or personal information through their association with ACCTN. Ownership of Information All data and information collected or maintained by ACCTN are the sole property of the organization. This includes organizational databases, email lists, contact records, documents, and communications, regardless of format (electronic, paper, etc.). Permitted Use Access to confidential or personal information is granted strictly for the purpose of carrying out duties and responsibilities on behalf of ACCTN. Under no circumstances may this information be used for personal, commercial, or non-ACCTN-related purposes. Prohibited Actions The following actions are strictly prohibited and may result in disciplinary action, including fines or termination of contract/employment: Using ACCTN data (e.g., email lists, phone numbers) for personal gain or solicitation. Sharing confidential information with unauthorized individuals or third parties. Retaining copies of data after employment or contract ends. Sending ACCTN data to a personal email account or storing it on personal devices without permission. Security and Storage All personal and organizational data must be stored securely. Digital files must be password-protected or stored on ACCTN-approved platforms. Physical files must be kept in locked or secured locations. Consequences of Violation Unauthorized use, sharing, or misuse of ACCTN’s confidential information will result in disciplinary action, including: A minimum fine of $10,000, depending on the severity of the violation. Termination of employment or contract. Legal action if applicable. Acknowledgment and Agreement All individuals who access confidential or personal information as part of their work with ACCTN must sign this policy, acknowledging their understanding and agreement to comply. Acknowledgment of Confidentiality and Information Use Policy(Required)I, the undersigned, acknowledge that I have read, understand, and agree to comply with the Confidentiality and Information Use Policy of the Asian Culture Center of Tennessee. I understand that violation of this policy may result in fines, termination, and/or legal action.
